We all know how crucial email is when it comes to running a successful business. It’s the lifeline of communication, the gateway to opportunities, and the bridge that connects us to clients and customers alike. But let’s be honest, managing multiple email accounts can be a real hassle, right?
Well, fear not, because I’m about to let you know how to access all your business emails from a single familiar platform, like Gmail. Without using Google Workspace, just use your personal free Gmail account.
Get ready to streamline your inbox and boost your productivity like never before. Let’s dive right in, shall we?
Required information you’ll need to connect your biz account to Google account:
Username: user@yourdomain.com (your full email address)
Password: use whatever password you were assigned
POP Server: mail.yourdomain.com (replace yourdomain.com with your domain name)
SMTP Server: mail.yourdomain.com (replace yourdomain.com with your domain name)
Step 1:
First things first, log in to your Gmail account. Once you’re in, cast your eyes on the top right corner of the screen. See that little icon that looks like a gear? Yep, that’s the one we’re after! Give it a gentle click, and a dropdown menu will appear. Now hit the “See all settings” button.
Step 2:
Under the “Accounts and Import” tab, find the “Check mail from other accounts” row. Click the “Add a mail account link”.
Step 3:
When a new window opens, enter the email address that you would like to add to your account. Go ahead and type in something like user@yourdomain.com (remember, use your actual full email address). Once that’s done, hit the Next button like a pro.
Step 4:
On the next page select “Import emails from my other account (POP3)” and click button “Next”.
Step 5:
On this page, you’ll need to fill in a few details. Start with :
- Username – user@yourdomain.com (your full email address)
- Password – pass for the account you adding
- In the field “POP Server” you need to add mail.yourdomainname.com (replace yourdomainname.com with your right domain)
Port number needs to be changed from 110 to 955.
I always check the second and third boxes of the following checkboxes, so that they always use a secure email address and that my emails arrive in a separate folder with the name of that email.
Woho! Congratulations, you’ve successfully added your business account to Gmail. But wait, there’s more! Google will kindly ask if you want to be able to send emails from your business account using their platform. Give it a resounding “yes” and proceed to specify the name that will appear when you send emails. Just follow a similar process as adding the email.
Step 6:
Once again, you’ll need to enter:
- Username – user@yourdomain.com (your full email address)
- Password – pass for the account you adding
- In the field “POP Server” you need to add mail.yourdomainname.com (replace yourdomainname.com with your right domain).
Lastly, change the Port number from 587 to 465. To finish this process click “Add account”.
Step 7:
We’re almost there! As the final step, you’ll need to prove that you’re the real deal. Google will send a confirmation code to the email of the account you’re connecting. Keep an eye out for it, copy that code, and then head back to the setup process. Paste the code and click on the button “verify”.
And voila! You’ve done it! You’ve successfully linked your business email to your Gmail account like a pro. Give yourself a well-deserved pat on the back. From now on, managing your business communications will be a breeze. You’ll have the power to access all your emails from one familiar platform, making your life so much easier and more efficient.
